Comprehensive Food Product Self-Declaration Service at SQS Global

COMPREHENSIVE FOOD PRODUCT SELF-DECLARATION SERVICE

✔ Fast and compliant preparation of food product self-declaration dossiers with minimal risk of errors.

✔ Support for product testing, label review, and assessment of regulatory compliance requirements.

✔ Help products meet legal requirements for market entry, distribution through supermarkets, retail chains, and commercial channels.

✔ Assistance in addressing issues related to inspections, post-market surveillance, and regulatory authorities.

✔ Guidance on implementing HACCP, ISO 22000, GMP, and other food safety certification programs.

✔ Comprehensive regulatory support for food manufacturers, importers, distributors, and OEM businesses.

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COMPREHENSIVE FOOD PRODUCT SELF-DECLARATION SERVICE

✔ Fast and compliant preparation of food product self-declaration dossiers with minimal risk of errors.

✔ Support for product testing, label review, and assessment of regulatory compliance requirements.

✔ Help products meet legal requirements for market entry, distribution through supermarkets, retail chains, and commercial channels.

✔ Assistance in addressing issues related to inspections, post-market surveillance, and regulatory authorities.

✔ Guidance on implementing HACCP, ISO 22000, GMP, and other food safety certification programs.

✔ Comprehensive regulatory support for food manufacturers, importers, distributors, and OEM businesses.

REQUEST A FREE CONSULTATION

What is Food Product Self-Declaration?

Food Product Self-Declaration is a regulatory procedure that allows businesses to declare information regarding the quality, safety, and origin of their products before placing them on the market. It is a mandatory requirement for many categories of food products to ensure compliance with applicable regulations and legal market access in Vietnam.

Why is Food Product Self-Declaration important?

Ensures products comply with legal requirements and are eligible for lawful market distribution.
Enhances brand credibility and consumer confidence through transparency in product quality and safety.
Facilitates product placement in supermarkets, retail chains, convenience stores, and export markets.
Provides a legal basis to reduce risks during inspections, audits, and regulatory reviews.

Consequences of failing to complete food product self-declaration

Food products subject to self-declaration that are marketed without complying with the required procedure may face:

Administrative penalties in accordance with applicable regulations.
Product recalls, withdrawal, or suspension from circulation.
Suspension of manufacturing, import, or distribution activities.
Limited access to modern retail channels and major distribution networks.
Reputational damage and negative impacts on business operations.

Phạt chế tài đối với doanh nghiệp không thực hiện thủ tục tự công bố sản phẩm

What is Food Product Self-Declaration?

Food Product Self-Declaration is a regulatory procedure that allows businesses to declare information regarding the quality, safety, and origin of their products before placing them on the market. It is a mandatory requirement for many categories of food products to ensure compliance with applicable regulations and legal market access in Vietnam.

Why is Food Product Self-Declaration important?

Ensures products comply with legal requirements and are eligible for lawful market distribution.
Enhances brand credibility and consumer confidence through transparency in product quality and safety.
Facilitates product placement in supermarkets, retail chains, convenience stores, and export markets.
Provides a legal basis to reduce risks during inspections, audits, and regulatory reviews.

Consequences of failing to complete food product self-declaration

Food products subject to self-declaration that are marketed without complying with the required procedure may face:

Administrative penalties in accordance with applicable regulations.
Product recalls, withdrawal, or suspension from circulation.
Suspension of manufacturing, import, or distribution activities.
Limited access to modern retail channels and major distribution networks.
Reputational damage and negative impacts on business operations.

Product categories under food product declaration regulations

Not all food products are subject to the same declaration requirements. Depending on the product type, intended use, and regulatory classification, a product may be subject to Product Registration, Product Self-Declaration, or may qualify for an Exemption from Product Declaration under applicable regulations.

Category 1: Products requiring product registration

These products are subject to stricter regulatory control due to their direct impact on consumer health and safety. Businesses must obtain a Product Registration Receipt issued by the competent authority before placing the product on the market.

Health Supplements (Dietary Supplements)
Medical Nutrition Products
Foods for Special Dietary Uses
Nutritional Products for Children up to 36 Months of Age

Danh mục sản phẩm phải đăng ký bản công bố

Category 2: Products requiring self-declaration

Under Decree No. 15/2018/ND-CP, the following products are subject to self-declaration before being marketed. Manufacturers and importers are responsible for declaring and ensuring product quality and food safety compliance.

Pre-packaged Processed Foods
Food Additives and Processing Aids
Food Contact Materials and Utensils
Food Packaging Materials in Direct Contact with Food

Cases exempt from product declaration

Certain products and raw materials used for specific manufacturing purposes are exempt from declaration requirements prior to use or export, in accordance with current regulations.

Raw materials used exclusively for export production
Raw materials used for internal manufacturing and not distributed on the market

Common challenges in food product self-declaration

Under current regulations, many categories of food products must complete the self-declaration procedure before being placed on the market. However, the process involves more than simply preparing documents; it also requires product testing, label compliance review, and adherence to food safety regulations. Insufficient understanding of the requirements may lead to dossier errors, processing delays, and disruptions to product launch plans.

Common challenges include:

Difficulty determining the correct product category and applicable declaration method.
Uncertainty regarding procedures and competent authorities.
Incomplete dossiers, product labels, or supporting technical documents.
Challenges in responding to requests for clarification or additional information from regulatory authorities.
Incorrect selection of testing parameters based on product composition and characteristics.
Failure to keep up with updates to Decree No. 15/2018/ND-CP, labeling requirements, and food safety regulations.

SQS GLOBAL – Comprehensive food product self-declaration services

Food product self-declaration requirements involve product testing, labeling compliance, food safety regulations, and supporting legal documentation. Navigating these requirements can be time-consuming and may create unnecessary delays when bringing products to market.

SQS Global provides end-to-end Food Product Self-Declaration Services, helping businesses prepare compliant dossiers, streamline regulatory procedures, and minimize compliance risks throughout the declaration process.

Product assessment & Regulatory consultation

Our specialists evaluate product categories, determine the appropriate declaration pathway, and advise on applicable regulatory requirements to help businesses proceed efficiently and cost-effectively.

Product testing & Dossier preparation

We assist in establishing suitable testing parameters, coordinating testing with accredited laboratories, and preparing self-declaration dossiers in accordance with Decree No. 15/2018/ND-CP.

Label compliance & Documentation review

Product labels, food safety requirements, and supporting documents are carefully reviewed to identify and address compliance issues before declaration.

Declaration guidance & Post-Declaration support

We guide businesses through the self-declaration process, dossier retention requirements, and post-market compliance obligations, while also providing support for regulatory matters that may arise after products are launched.

Whether your products are locally manufactured, imported, or produced under OEM arrangements, SQS Global delivers tailored solutions to help ensure compliance and accelerate market entry.

Food product self-declaration process at SQS Global

1 | Product Information Review & Initial Assessment

SQS Global collects key product information, including ingredients, packaging specifications, product labels, raw material origin, and available supporting documents.

Based on this review, our specialists determine whether the product falls under the self-declaration category in accordance with Decree No. 15/2018/ND-CP and identify the regulatory requirements that must be fulfilled prior to market entry.

SQS Global tiếp nhận thông tin doanh nghiệp từ đó đưa ra phương án tối ưu

2 | Product testing & Dossier preparation

Following the assessment, SQS Global advises on appropriate testing parameters, coordinates product testing with accredited laboratories, and reviews applicable regulatory requirements.

Our team also evaluates product labels, verifies compliance with current regulations, and prepares the Food Product Self-Declaration dossier.

Scope of support includes:

Selection of appropriate testing parameters
Coordination with accredited testing laboratories
Product label compliance review
Review of legal and technical documentation
Preparation and completion of self-declaration dossiers

Businesses may also download the Food Product Self-Declaration Dossier Template under Decree No. 15/2018/ND-CP for reference.

3 | Self-Declaration Guidance & Dossier Handover

Once the dossier is completed, SQS Global provides guidance on the self-declaration procedure and delivers the complete set of documents, testing reports, and supporting records.

These documents may be retained for product circulation, inspections, and post-market compliance purposes.

4 | Ongoing Regulatory Support

SQS Global continues to support businesses with food safety compliance, regulatory updates, and declaration-related matters after product launch.

We also provide guidance on HACCP, ISO 22000, GMP, and other food safety certification programs as businesses grow.

Why choose SQS Global for food product self-declaration services?

Choosing the right regulatory partner from the beginning can save significant time, reduce costs, and minimize compliance risks. Here are some of the reasons why businesses trust SQS Global for food product self-declaration services.

Industry Experience

Over 10 years of experience supporting businesses in food regulatory compliance, product declaration, and food safety requirements.

Dedicated Expert Support

Responsive consultation and practical guidance to help businesses address regulatory and technical issues efficiently.

Efficient & Cost-Effective

Streamlined processes designed to reduce implementation time, optimize resources, and minimize compliance risks.

End-to-End Service

Comprehensive support covering product testing, label compliance review, dossier preparation, and post-declaration assistance.

Frequently asked questions about food product self-declaration

What documents are required for a Food Product Self-Declaration?

A typical self-declaration dossier includes:

Product Self-Declaration Form in the prescribed format.
Valid food safety testing report issued by an accredited or designated laboratory within the required validity period.

Additional supporting documents may be required depending on the product category.

Can products be marketed immediately after self-declaration?

Yes. Under current regulations, businesses may manufacture, distribute, and market products after completing the self-declaration procedure without waiting for prior approval from a government authority.

However, the business remains fully responsible for product quality, food safety, and the accuracy of the declared information.

How long is a Product Self-Declaration valid?

A Product Self-Declaration generally remains valid indefinitely, provided there are no significant changes to the product requiring a new declaration.

When is a new Product Self-Declaration required?

A new self-declaration is required when there are changes to key product information such as product name, origin, or composition. Other changes may only require notification or supporting documentation in accordance with applicable regulations.